Parish Emergency Plan

Arising from the Parish Plan, an Emergency Plan for the Village has been created and details are given below. The missing information regarding Contact numbers will be added later.

PARISH AND COMMUNITY  

SELF- HELP EMERGENCY PLAN

Version 1 with effect from:

January 2009

Review date

January 2011

PLAN UNDER REVIEW

This plan is a controlled document which contains information to be used during an emergency incident affecting the community of Billinghay. 

The information is registered under the Data Protection Act 1998 and should not be disclosed to any unauthorised person without permission.

Under the terms of the Freedom of Information Act 2000, any information of a predominately personal nature, which would conflict with the Data Protection Act and information of a highly confidential nature that would not be in the public interest to disclose, will be exempt from release to the general public.  However any enquiry will be treated on a case by case basis.  Within the plan areas of Section 7, 10, and Annex B are inaccessible under this Act.

Unauthorised copying of whole or part of this document is not permitted.  If further copies are required please apply to: Emergency Planning Department, North Kesteven District Council,  Kesteven Street, Sleaford, NG34 7EF, Tel 01529 414155

Distribution List:

NAME

ADDRESS

CONTACT  NUMBERS

EMAIL ADDRESS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Record of Amendments

 

 

RECORD OF AMENDMENTS / REVISIONS TO PLAN

Date

Details of amendment / revision

Amended / revised by

June 2008

Creation of plan for Billinghay

RonnieMyers

September 2008

Plan issued for consultation

RonnieMyers

December 2008

Insert consultation comments

WendyLiles

January 2009

Version 1 issued

RonnieMyers

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NOTES

Key Points

1.  The following key points should be borne in mind when completing this Plan:

a.      This document neither implies not intends any formal role for parishes, towns or any part of the community (collectively called the ‘community’) in the response to, or recovery from emergencies.

b.      There is no role implied or intended for the community in support of the emergency services in their own response to incidents.

c.      The completion of the plan is entirely voluntary and is the responsibility of the local community.

d.      While the local community has no formal role, there is widespread recognition of the value of planning from all areas to help cope with potential local emergencies.

e.      Lincolnshire County Council Emergency Planning Unit and North Kesteven District Council Emergency Planning Officer will provide advice and assistance where requested, and where relevant, to support the completion of the plan.

f.        The local community is encouraged to lodge a copy of the completed plan with the North Kesteven District Council Emergency Planning Officer and the Lincolnshire County Council Emergency Planning Unit.

g.      Significant amendments to the completed template, especially changes in contact details, should be passed to both the District Emergency Planning Officer and the County Council Emergency Planning Unit.

Background

 

2.  Why plan?

Since the fall of the Berlin Wall and the dismantling of the Warsaw Pact organisation, the nature of the actual threat to the United Kingdom has changed significantly and new threats have been identified. Today, the following threats should be considered:

a.      Local or global terrorism aimed at business or non-business targets.

b.      Climate change disasters which could be caused by significantly higher summer temperatures such as flooding, heat wave or freezing in the winter .

c.      Health crises such as bird flu transferring to humans.

d.      Community isolation through flooding, severe weather and the loss of critical utilities.

 

3.  What  Roles and Responsibilities does the local community have?

First of all, let it be quite clear that All major emergencies are dealt with by the Emergency Services, Local Authorities, Health Agencies, Utility Companies and Voluntary Agencies in a combined response. 

There is no statutory responsibility for town or parish councils to plan for, or respond to, emergencies in their locality. However it is good practice for communities to identify hazards and make simple plans on how they may assist the agencies above should an emergency occur.

This plan does not place any formal requirement on town and parish councils to make emergency plans. Any participation by the local community is purely voluntary.

It should also be recognised that the local community is not an emergency service.  It is not trained, equipped, empowered or resourced to carry out the functions of an emergency service.  The response should generally be confined to looking after the welfare of people within the community or even helping to maintain the infrastructure.

While the Government has not identified a formalrole for local communities in the response to and recovery from emergencies, the value of local planning is well recognised.  This local planning can help prepare a community for occasions when support from other organisations is not immediately available or which may be limited in scope or capacity.

4.  What risks to address?  

The potential risk could vary between communities;  For example, flooding may present the major risk in low lying land alongside rivers, streams and the coast but this may not present a risk on higher ground.  It will be for the community to determine where to focus its efforts in the development of any plan.  Additionally, it may be useful for a community to prepare more than one Self-Help Emergency Plan if there is a need to reflect risks that are likely only in certain points within their geographical area.

5.  What information to record?  

This plan includes sections for the more obvious contact numbers and resource requirements to support the local community in a broad range of crises.  However, activation of this plan must be a local community decision.  The bottom line is that the information in this plan is designed to help the local community help itself in the event of an emergency incident.

6.  Why might recorded information vary?

The community may decide that other locally important contacts and resources should be included in the completed plan, such as the contact details for a nearby Ministry of Defence establishment or large industrial complex. Therefore, the information contained in a particular plan will depend on:

a.      The type of risk anticipated such as flooding, landslip, access road closures etc which might benefit from certain specialist resources being readily available within the community.

b.      The nature of the town or parish, such as how close it is to larger urban areas which could provide support.

c.      The community make-up, which may include a significant disabled or elderly population, large numbers of unoccupied homes, a special needs facility, etc.

7.  What happens to the plan when completed?

The local community should keep the plan accessible to residents.  This will help ensure that they are aware of what the risks are, the resources which are available and how the community intends to activate the plan and respond to a crisis.  A copy of the plan should be sent to the North Kesteven District Council Emergency Planning Officer and the Lincolnshire County Council’s Emergency Planning Unit.  The Emergency Planning Unit will extract primary contact details and will then file the plan for future reference if required in an emergency.

8.  What happens if circumstances change?

The plan should be updated every two years and amended when circumstances change significantly, eg changes of contact details, resources available, changed risks, etc.  Significant amendments to the completed plan, especially changes in contact details, should be passed to both the North Kesteven District Council’s Emergency Planning Officer and the Lincolnshire County Council’s Emergency Planning Unit.  However, responsibility for the maintenance and review of the completed plan remains with the local community.

EMERGENCY PLAN

1.  Purpose

The purpose of the plan is to provide a self-help guide to the resources available within the community to support it in a crisis and the particular procedures to be followed for specific crisis, especially if the emergency services or relevant local authority support is delayed due to the scope and nature of the emergency.

2.  Activation

This plan will be activated by the Community on the advice of the Community’s Emergency Management Team, North Kesteven District Council’s Emergency Planning Officer and the County Council’s Emergency Planning Unit.   Where the decision to implement the plan has been taken by the community, then the County and District Council should be advised that the plan has been activated.

Telephone number contacts are:

a. Billinghay Parish Contact Numbers:

(1) Working Hours:

01526  861845

(2) Outside Normal Hours:

01526  861385

b. C North Kesteven District Council’s Emergency Contact Numbers:

(1) Working Hours:

01529  414155

(2) Outside Normal Hours:

01529  308308

 

c. County Council’s Emergency Planning Unit Contact Numbers:

(1) Working Hours:

01522  582220

(2) Outside Normal Hours:

01522  582238

 

3.  Map of the Community

A map of the local community area is at Annex A.

4.  Resources Available to the Community  

A list of resources potentially available within the community is at Annex B.

5.  Useful Contact Numbers  

A list of other relevant contact numbers and web sites for the emergency services, local authorities and other relevant organisations is at Annex C.

6.  Lincolnshire Resilience Forum roles and the county wide structure

The Lincolnshire Resilience Forum roles and County wide structure is at Annex D

 

7.  Community Response

Role of the Local Community Emergency Management Team (EMT)

An emergency management team should be nominated to develop the plan. The emergency management team leader should:

  • Live locally and have a good knowledge of the geographical area as well as the groups and individuals that live and work within the community
  • Have the backing of their Parish Council to represent the community
  • Be willing to speak on behalf of the community

The EMT should perform the following roles:

  • Develop, review and maintain this Emergency Plan
  • Where possible identify a small team of people from within the community that could assist in developing the plan and in responding to an emergency
  • Identify a suitable location for those involved in coordinating the response to meet if necessary
  • Provide a link between the local community and Emergency Services and Local Authority
  • Activate the emergency plan on notification of an emergency incident
  • Co-ordinate the response of the Community

In a response to any incident those involved should always be aware of their own Health and Safety and that of others.  The Emergency Team should be easily identifiable to both the public and emergency services.

The emergency management team appointed by the Parish Council will use the personnel and resources indicated below and in the resource Annex to respond to an emergency as they decide appropriate. 

 

 

 

 

 

 

 

Community Emergency Management Team

The personnel listed below have agreed to be a member of the Community Emergency Management Team.

                                   

Name

Tel No

Team Leader

 

 

Deputy Leader

 

 

Community members willing to assist and be a member of the Management Team.

Name

Tel No/Contact

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8.  Vulnerable People

There are a number of groups of people in the community who, in a crisis, should be considered as potentially vulnerable for example:

  1. Older people with mobility limitations.

b.      Disabled people (including physical disability and learning disability).

  1. Blind and visually impaired people.
  2. Parents who are on their own with young children.
  3. Anyone in charge of a group of children when the incident happens e.g. school, playgroup staff, Guide and Scout groups.
  4. Newcomers to the parish who may not know all its facilities.
  5. Hearing impaired people.  It should also be noted that people who are deaf or hard of hearing may not be aware of broadcast alerts and may need a personal visit to ensure they know of any risks the community is being alerted to. 

It is good practice to make an offer of help to them in a crisis if enough people are available.  The community should identify any sheltered housing complexes, and should check with the warden/key holders or other responsible persons that they have a plan which will help ensure the continuing safety of residents in the event of any foreseeable crisis.  Any residential care establishments will already have such a plan (possibly under a different title).  Places with the potential to accommodate “vulnerable persons” are identified in the Resource Annex B.

Listed below are addresses of the most vulnerable people in the community that may require additional or specific assistance in the event of an emergency.  This includes groups or individuals such as elderly people, people with a disability, schools, special schools, special homes, care in the community hostels and residential homes.

NAME

ADDRESS

CONTACT

NUMBER

DETAILS OF ANY SPECIFIC REQUIREMENTS

 

 

 

 

 

 

 

 

9.  Medical and First Aid

Those individuals within the community with some formal training in first aid are listed in the Resources Annex B.

10.  Authorship

The authors and owners of this plan are:

Billinghay Parish Council

Church Street

Billinghay

Lincoln

Annex:

A. Map of the Community.

B. Community Resource Annex.

C. Useful Contact Numbers and Web Sites.

D. Civil Resilience Roles and the County-Wide Structure.

Enclosure:

1. Response to Flooding.

2. Response to Isolation.

3. Response to Loss of Main Services.

                                                                                                                        Annex A

 

MAP OF THE LOCAL COMMUNITY HAZARDS AND THREATS

 

 

Guidance:

1.      This is a small scale map of Billinghay from the air but clearly shows the community.  The Emergency Services will ensure that a larger scale and more detailed Ordnance Survey map is available for use in the event of an emergency.

a.            Main routes into the community is by road the B 1198 and A153.

b.            Locations for the community emergency management team “headquarters” will be decided by the Parish Council at the time of need depending on the emergency incident

c.            Some “Black spots” for mobile phones with some service providers.

d.            Potential locations for helicopter landing zones (clear of trees, buildings, power lines and other vertical obstructions). have been identified at the playing field area and in case of inclement weather, the large car park with solid ground that is next to the Village Hall at the bottom centre on the above map

e.            Possible locations for community emergency accommodation has been identified and are listed at Annex B.

f.              Mobile telephone masts and supporting infrastructure are mainly from the water tower at the most western point of the village, towards Walcott just off the B 1198.

g.            Water supply infrastructure is provided by Anglian Water and there is an Anglian Water facility at the foot of the water tower and in Field Road.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

LOCAL HAZARDS AND THREATS

Local areas are prone to particular hazards and threats which are best known to the local people and best identified by them. 

Listed below are known hazards and threats that could affect Billinghay and the surrounding area.

 

LOCAL HAZARDS THAT COULD HAPPEN IN BILLINGHAY

 

FLOODING:  River Skirth liable to overflow and break in the river banks

FIRE:Doctors Surgery burned down in 2007

LOSS OF ELECTRICITY:  Power cuts are common in the village

LOSS OF WATER SUPPLY:

CONTAMINATION OF WATER SUPPLY:

SEWERAGE:  Very old system, village has expanded considerably in recent times

PLANE CRASH:  Billinghay lies within a triangle of RAF bases and an aircraft has crashed nearby in the past

OIL TANKER EXPLOSION / CRASH:  The busy A153 runs through part of the village and there is a large industrial park used by lorries making a right hand turn outside the school

AVIAN FLU:  The whole area is scattered with chicken units and  there is a large processing plant situated in Anwick which is less than 5 miles away and many Billinghay residents work in this environment.

EARTHQUAKE:  There was some damage to properties and widespread alarm  during and after the quake in 2008

 

Annex B

COMMUNITY RESOURCES

Name

Phone

Mobile

Staff

Van/Etc

Equipment

 

Tractor

Trailer

Storage

Boat

First

Aid

Catering

Accom/

Capacity

Coach & Horses

Ship Inn

Old Mill Crafts  B&B

Old Coach House Motel

North Kyme

Mayfield B&B

Key holders for main buildings

 

Building

 

Key holder

 

Phone

 

Comments

Parish Office

Clerk

01526 861845   office

Parish Office

Assistant

Village Hall

Capacity

Community Rooms

Capacity

Methodist Rooms

Baptist Rooms

Swimming Pool

Primary School

01526 860786

LaffordSchool

Children’s Centre

 

Place of Worship

 

Clergy

 

Phone

St MichaelsC of E

01526 861746

Mrs Markham Key holder

01526 860456.

Methodist Chapel

01526 830192

Caretaker

01526 860682

Baptist Chapel

01526 861439

Baptist Key holder

 

Neighbouring Parish Contacts

Digby

Clerk:

Dogdyke / Tattershall Bridge

Clerk:

Walcott

Clerk:

North Kyme

Clerk:

Coningsby

Clerk:

 

Runners

NCN Anglia

Contact

Work

Home

 

KEYLOCATIONS WITHINTHE VILLAGE

Billinghay Medical Practice

Chip off the Old Block

St Michaels Church

Coach and Horses

Co-operative Foodstore

The Golden Cross

The Ship Inn

Twells

Billinghay Village Hall

1.  Medical and First Aid

In the event of anyone in the community being injured or becoming ill, the normal facilities, e.g. local doctor and East Midlands Ambulance Service (via 999), will initially be approached for assistance.  There is also a number of local personnel who have first aid qualifications and they are listed in the table above

2.  Equipment/Transport

There is also a number of local personnel who have a wide range of equipment and transport and they are listed in the table above

                                                                     

3.  Emergency Accommodation

A list of buildings that could be used in the event of an emergency is listed in the above table along with contact telephone numbers for key holders.

4.  Privately-Owned Generators

There is a vast number of generators owned by individuals within the community and, if warranted, the Emergency management Team will approach the owners to seek their agreement to deploying the equipment to where it will be of greatest use to the community.

                                                                              

5. Plant and clearance equipment

There is a number of plant and machine equipment which could be used for the clearance of trees, rubble, etc.  The main points of contact for the co-ordination of this resource if required will be either

 

6.  Vehicles & Trailers

There are many vehicles and trailers that are available locally that could be used to help move supplies and people within the community and the requirement for this resource will be co-ordinated by

                                   

7.  Facilities for the Emergency Services

There are a number of facilities that could be made available to the emergency services should it be required and these will be decided and agreed upon by the EMT and emergency services at the time of an incident.

 

 

 

Annex C

USEFUL CONTACT NUMBERS AND WEB SITES

 

North Kesteven District Council

01529 308245 (Cliff Robinson)

Main Number:

01529 414155 (NKDC Reception)

Out of hours:

01529 308308

LincolnshireCounty Council:

Main Number:

01522 552222

Library Services:

01522 782010

Education:

01522 782030

Emergency Planning Unit:

01522 582220

Highways & Planning:

01522 782070

Adult Social Care

01522 782155

Children’s Social Care

01522 782111

Carers Support Team

01522 782224

Schools Transport

01522 782020

Community Safety

01522 782050

Emergency Services Routine Numbers:

LincolnshirePolice:

01522 532222

LincolnshireFire & Rescue:

01522 582222

East MidlandsAmbulance Service:

0115 8845000

 

Environment Agency:

Floodline:        

0845 9881188

Incident Hotline:

0800 807060

Useful Web Sites:

 

LincolnshirePolice

http://www.lincs.police.uk/

LincolnshireFire & Rescue Service

http://microsites.lincolnshire.gov.uk/LFR/

East MidlandsAmbulance Service

http://www.emas.nhs.uk/

Maritime and Coastguard Agency

http://www.mcga.gov.uk/c4mca/mcga-home

North Kesteven District Council

http://www.n-kesteven.gov.uk/

Health Direct

http://www.publichealthdirect.co.uk/

Environment Agecy

http://www.environment-agency.gov.uk/

DEFRA

http://www.defra.gov.uk/

Health Protection Agency

http://www.hpa.org.uk/

BBC News On-Line

http://news.bbc.co.uk/

Annex D

LINCOLNSHIRERESILIENCE FORUM ROLES AND THE LINCOLNSHIRE COUNTY-WIDE STRUCTURE

1.  Resilience

The term resilience in the context of civil resilience means the state of civil preparedness for an emergency and the community’s ability to respond to, withstand and recover from the effects of an emergency.

2.  Civil Contingencies Act

Significant work has been undertaken by the central Government Civil Contingencies Secretariat, working with a wide range of Governmental and non-governmental organisations to ensure that the preparation for and the response to potential emergencies across the United Kingdom is undertaken within a common and agreed structure and to a common standard.  The Civil Contingencies Act 2004 is the legislation which covers the requirement to prepare for emergencies and places a range of duties on a number of organisations essential to effective planning and response.

3.  Emergency

An emergency is defined under the Act as an event or situation which threatens serious damage to human welfare in a place in the UK or to the environment of a place in the UK, or war or terrorism which threatens serious damage to the security of the UK.

Roles of the Organisations Involved in an Emergency

4.  General

This section describes the primary roles of the organisations collectively known as Category One or Category Two Responders, more commonly referred to as Cat 1 and Cat 2 responders.  The Voluntary Sector has no formal duties placed upon it but Cat 1and 2 responders are expected to work closely with that Sector whose various roles contribute to the overall response to a crisis for example, WRVS, British Red Cross, RAYNET, etc.

5.  Cat 1 Responders.

Cat 1 responders are from the following organisations

·   Local Authorities

County Council

District Council

City

Borough

·   Emergency Services

·   Acute Trusts & PCT’s

·   Health Protection Agency

·   Port Health Authority

·   The Environment Agency

Category 1 Responders responsibilities

·         Risk Assessment

·         Emergency Planning

·         Warning and Informing

·         Business Continuity Planning

·         Co-operation

·         Information Sharing

·         Promoting Business Continuity Management (Local Authority only)

Category 1 responder’s general responsibilities are as follows:

a.  Police

Normally the Police will co-ordinate all the activities of those responding to a land-based sudden-impact emergency.  They have a responsibility for saving and protecting life as a priority.  They are also required to preserve what is a potential crime scene.  They are responsible for establishing and maintaining protective cordons around an incident site.  They take the lead in criminal investigation and facilitate the enquiries of other organisations (eg Health & Safety executive).  They are responsible for casualty processing and the identification and removal of those who have died in an incident.

b.  Lincolnshire Fire & Rescue Service (LFRS)

The primary role of the LFRS is the rescue of people trapped by fire, wreckage or debris.  They will prevent further escalation of an incident by controlling or extinguishing fires, by rescuing people and by undertaking other protective measures. They deal with released chemicals or other contaminants to render safe an incident site or exclusion zone.  They assist the ambulance service with casualty handling and the Police with the removal of bodies.

c.  East Midlands Ambulance Service

EMAS will co-ordinate the on-site National Health Service (NHS) response.  They endeavour to sustain life through emergency treatment at the scene, they determine the priority of release for trapped casualties and will, in conjunction with LRFS assist in decontamination. They transport the injured to hospital on the basis of their urgency of need.

d.  Maritime & Coastguard Agency (MCA)

The MCA comprises 2 distinct branches of direct relevance to potential crises: HM Coastguard and the Counter Pollution & Response Branch (CPRB).  HM Coastguard’s prime responsibility is to initiate and co-ordinate civil maritime search and rescue (SAR); this role may include the response to assist people in distress from inland flooding.  HM Coastguard may assist other emergency services and local authorities by request.  The CPRB is responsible for dealing with pollution at sea and, in conjunction with local authorities, for the shoreline clean-up of an oil spill and other contaminants.

e.  Local Authorities

The principle concern of the local authorities immediately following an emergency is to provide support to people in their area.  They will liaise closely with the emergency services in the response phase of an incident and will use their own resources to help mitigate the effects of a crisis on people, property and essential infrastructure.  They play a key role in co-ordinating the response from the Voluntary Sector.  They also aim to continue to provide their normal support and care for the wider community throughout any disruption.  As a crisis moves from response to recovery, the local authorities will take the leading role in rehabilitation and restoration.

f.  Environment Agency (EA)

The EA has primary responsibility for environmental protection of water, land and air in England and Wales.  Its key roles include maintaining flood defences, issuing warnings to those likely to be affected by flooding or environmental damage; the provision of specialist environmental advice; monitoring the effects of, and response to, an incident, to minimise the impact on the environment; investigating the cause of an incident (if natural rather than criminal).

6. Category 2 Responders

Category 2 responders are from the following organisations

·         Utilities, (Gas Water Electric)

·         Transport Companies

·         Health and Safety Executive

·         Public Communication Providers

·         Port & Harbour Authorities

·         Network Rail Train Operating Companies (Passenger and Freight)

·         Airport Operators

Category 2 responders and the Voluntary sector are required to cooperate and information sharing with Cat 1 responders and are invited to sit on relevant forums within the LRF (see LRF below).  

7.  Armed Forces (Military)

The Military may provide unarmed assistance to the civil authorities when they have an urgent need for help to deal with an emergency arising from a natural disaster or a major incident. Assistance is on an ‘as available’ basis and no guarantees or assistance will be given to meet specific emergencies, thus civil plans are not to assume Military support.  Any Military response may take time to generate as the Civil Contingencies Reaction Forces are part of the Reserve Forces and require time to mobilise.  Requests for assistance will be co-ordinated by the Police and the local authority in the response phase of an incident.

8.  Lincolnshire Resilience Forum (LRF)

Multi-agency emergency planning, response and management is undertaken by the LRF for Lincolnshire.  It represents the emergency planning and management interests of all local authorities emergency services, the NHS and other relevant Government agencies, harbour authorities, the voluntary organisations, utility companies and national transport organisations.  The LRF structure is overleaf.

LincolnshireResilience Forum Structure

 

LincolnshireResilience Forum

Programme Management Board

Capabilities

&

Capacities

Training

& Exercising

Hazards

&

Risks

Community Resilience & Communications

Category 1 and 2 responders are represented at each level.

9. In the event of a situation which cannot be handled by one organisation from within its own resources, then the LRF will consider calling a major emergency and will seek to coordinate its response through the multi-agency GOLD or SILVER.  Normally, Lincolnshire Police will lead both the GOLD and SILVER groups.  Additionally, each Cat 1 responder organisation within the LRF will have its own SILVER structure to take forward the implementation of any multi-agency decisions within its own organisation and to implement its own plans in support of the multi agency response.

10.This tiered method of co-operation and operation, called ‘integrated emergency management’, helps ensure a co-ordinated approach to multi and single-agency emergency planning, response and crisis management across Lincolnshire.

11. Role of Parishes and Towns

Nearly all emergencies affecting communities will be dealt with routinely by the joint response of the emergency services, local authorities and the major utility companies with support from the Voluntary Sector.  However, there may be occasions when circumstances (such as extensive flooding, storm damage or severe weather) may delay the arrival of external assistance and the community may need to help itself until any necessary wider response can be assessed, co-ordinated and deployed.

COMMUNITY RESPONSE TO FLOODING

1.General

See separate Environment Agency’s Flood Plan template at

http://www.environment-agency.gov.uk/

2. Sandbags

The Lincolnshire county policy for sandbags is as follows.

Local Authorities will maintain a stock of sandbags and sand strategically located within their district or Borough.

The Local Authorities will liaise with local Parish Councils / Communities in flood planning and build up resilience in flood risk areas, by jointly identifying vulnerable sectors of the community and giving advice and guidance on the best means of being prepared for flooding, as well as by promoting community self help and initiatives such as the Environment Agency’s Flood Warnings Direct system.

Emphasis will be given to pro-actively notifying householders of the risk they face from flooding and the need for self-help including such methods as the use of targeted mail shots incorporating the LRF Advice on Flooding leaflet.

Provision of Sandbags.

During a flooding event the Local Authority will attempt to deliver sandbags to properties occupied by vulnerable people within the flood warning zone directly e.g. the elderly, the infirm and those without their own transport etc.  Other groups will be asked to collect sandbags either from designated distribution points identified in public literature or radio broadcasts, from each local authority or from local builder’s merchants.

No charge will be made for sandbags issued by the Local Authority during a flooding event but costs will be recorded for possible cost recovery by the Local Authority from central Government.

Sandbags may not be provided to protect gardens, outbuildings or garages.

The Local Authority will not accept responsibility for the placement of sandbags, except at locations where infirmity or disability is an issue.

Clean Up.

Apart from sandbags issued to vulnerable groups the local authority will not be responsible for the disposal of contaminated sandbags following a flooding event.  Information will be provided on the most appropriate method of disposal but once issued the sandbags become the property of the occupier or organisation.

Assistance will be provided to vulnerable people who have received sandbags by the local authority.

If you would like any further local information please contact your local authority on the following telephone number or access their website (link below).

Boston Borough Council               01205 314200          www.boston.gov.uk

City of Lincoln Council                   01522 881188          www.lincoln.gov.uk

East Lindsey District Council        01507 601111          www.e-lindsey.gov.uk

North Kesteven District Council    01529 414155          www.n-kesteven.gov.uk

South Kesteven District Council   01476 406080         www.southkesteven.gov.uk

South Holland District Council     01775 761161          www.sholland.gov.uk

West Lindsey District Council       01427 676676          www.west-lindsey.gov.uk

RESPONSE TO ISOLATION

1.  Purpose

The purpose of this section is to outline the impact of the isolation of the community and the responses available.

2.  Risk of Isolation

Isolation may be caused by severe weather, flooding, road/bridge failure, specific local or regional restrictions.

3.  Effects of Isolation

The immediate effects of isolation will be that the community is cut off from outside assistance for a period of time and that movement within the community may be difficult.  There may be the loss of a number of mains services (utilities)

4.  Response

Community response should be implemented in line with the main community plan together with any actions required for the specific risks to the community only after it is confirmed that the emergency services arrival is delayed or not guaranteed as a result of incidents elsewhere in the county taking first priority.

5.  Movement within the Community

The ability to move about the community is essential if assistance is to be given to vulnerable persons and others in need.  Clearing pathways may be a high priority as will access to isolated or vulnerable parts of the community.  Equipment and transport which may be available to support the community is at Annex B.

RESPONSE TO LOSS OF MAIN SERVICES

1.  Purpose

The purpose of this section is to detail the implications of the loss of main services (utilities) and how the impact of the loss may be minimised.

2.  Response

Community response should be implemented in line with the main community plan supplemented by any actions in the specific risks to the community covered in the specific community sections (e.g. flooding etc) and with reference to the Resources annex, Annex B.

Communications

3.  Loss of Communications - Internal Response

The loss of normal telephone landline or mobile telephones may be related to other, more significant crises.  The loss of the telephone system in itself may not represent a significant threat other than to those classed as vulnerable within the community.  If telephones are affected and road traffic is not moving freely, communications within the community may be undertaken through couriers carrying written or verbal messages.  Volunteer community couriers will be co-ordinated by the EMT:

                                             

4.  Loss of Communications - External Response

Communications outside the community can be maintained by physical contact and by the use of any amateur radios within the community supplemented by any Lincolnshire RAYNET facilities which may be available within or outside the community.  RAYNET resources will be co-ordinated but the county EPU:

5.  Internet

Home computers generally have access to the internet as a source of information and communication via e-mail or internet phone facilities.  Some computers may also be radio wave-enabled and be able to access the authorities and emergency services without reliance on the normal telephone service providers.  Provided that mains or battery power is available these facilities should be used to establish and maintain communications links.  Home computer users are too numerous to list here, but a list of computers with specific, useful facilities could be compiled at the start of a relevant crisis.

6.  Radio and Television

It may be necessary to have national and local radio and television stations monitored.  In the event of mains power loss, reliance will be on battery powered and wind up sets.  Residents with radios are too numerous to list here, but a list could be compiled at the start of a relevant crisis and a ‘listening roster’ compiled. Car radios provide another means of contact outside the community.

Frequencies

·         BBC Radio Lincolnshire 94.9 FM & 1368 AM

·         Lincs FM 102.2

·         Smooth FM 106.6

·         BBC Radio Nottingham 95.5 FM & 103.8 FM

·         RutlandRadio 107.2 & 97.4 FM

·         BBC Radio Humberside 95.9 & 1485 AM

·         BBC Radio Cambridgeshire 96 FM & 95.7 FM

·         Hereward FM 102.7

·         Lite FM 106.8 FM

Loss of Other Mains Services

7.  The loss of electricity can have a knock-on effect on all other mains services ranging from heating circuits through cooking facilities to water pumping services. The situation will be assessed by the community Emergency management Team at the time and a suitable response made using the resources contained in this plan.

If the telephones are not affected, and road traffic is moving freely, contact should be made with the service supplier(s) to:

(1). Report the loss of a service.

(2). Obtain an estimate time of service recommencement.

(3).  Inform and update members of the community who are affected.

If reconnection is likely to be delayed, the supplier(s) should be asked to activate their emergency measures, commencing with those assessed as vulnerable, to help the community until the resumption of normal services.

8.  Consideration should be given to employing the privately owned generators if possible to provide power where it is most needed; these are listed in Annex B of this plan.