Freedom of Information

Where and how to get information

GEDNEY PARISH COUNCIL

 

Freedom of Information Publication Scheme

 

As per Freedom of information Act Policy 2009

 

Parish Clerk & Responsible Financial Officer  = Mrs J Ripley

Website address = http://parishes.lincolnshire.gov.uk/Gedney/

Information available from Gedney Parish Council 

Information to be published

How the information can be obtained

 

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

 

 

 

 

Who’s who on the Council and its Committees

Council Web site/Clerk 

 

 

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Council Web site/Clerk  

 

 

Location of main Council office and accessibility details

Council Web site/Clerk  

 

 

Staffing structure

Council Web site/Clerk  

 

 

 

 

 

 

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

 

 

 

 

Information to be published

How the information can be obtained

 

 

 Current and previous financial year

 

 

 

Annual return form and report by auditor

Council Web site/Clerk  

 

 

Finalised budget

Council Web site/Clerk  

 

 

Precept

Council Web site/Clerk  

 

 

Borrowing Approval letter

Not applicable

 

 

Financial Standing Orders and Regulations

Council Web site/Clerk  

 

 

Grants given and received

Clerk

 

 

List of current contracts awarded and value of contract

Clerk

 

 

Members’ allowances and expenses

Clerk

 

 

 

 

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Information to be published

 

 

 

 

How the information can be obtained

 

 

Annual Report to Parish or Community Meeting

Published in Parish Meeting minutes

Council Web site/Clerk  

 

 

 

 

 

 

Class 4 – How we make decisions

(Decision making processes and records of decisions) 

 

 

 

Information to be published  

How the information can be obtained

 

 

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Council Web site/Clerk  

 

 

Agendas of meetings (as above)

Council Web site/Clerk  

 

 

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

Council Web site/Clerk  

 

 

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Published in Council minutes

Council Web site/Clerk  

 

 

Responses to consultation papers

Clerk

 

 

Responses to planning applications

Published in Council Minutes

 

 

Bye-laws

Clerk

 

 

 

 

 

 

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities) 

 

 

 

 Information to be published  

 

How the information can be obtained

 

 

Policies and procedures for the conduct of council business

Council Web site/Clerk  

 

 

Procedural standing orders

 

Council Web site/Clerk  

 

 

Committee and sub-committee terms of reference

 

Council Web site/Clerk  

 

 

Delegated authority in respect of officers

 

Council Web site/Clerk  

 

 

Policy statements

Council Web site/Clerk  

 

 

 

 

 

 

Class 6 – Lists and Registers

 Currently maintained lists and registers only

 

 

 

 

Information to be published  

How the information can be obtained

 

 

Assets Register

Clerk

 

 

Register of members’ interests

SHDC

 

 

Register of gifts and hospitality

Not Applicable

 

 

 

 

 

 

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

 Current information only

 

 

 

 

Information to be published  

How the information can be obtained

 

 

Allotments

Clerk

 

 

Burial grounds and closed churchyards

Council Web site/Clerk  

 

 

Markets

Not applicable

 

 

Public conveniences

Not applicable

 

 

Agency agreements

Not applicable

 

 

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

Clerk

 

 

Exempt Material:

·       Personal information relating to Councillors (other than required to be declared in Register of Interests)

·       Personal information relating to employees

·       Tenders and bids from contractors and suppliers

            (Note: Data Protection Legislation prohibits the publication of certain      categories of information)

 

Charging Policy:

Information where stated can be downloaded from the Council website free of charge.

Information can be inspected, by appointment with the Clerk at a Village hall at a convenient time free of charge.

Information that can be photocopied without breaching copyright laws can be copied on the Council’s photocopier at the cost of 15p per single sided A4 sheet.

A detailed search of records (for example the Council Minutes) is subject to a charge of £25 per hour plus the relevant photocopying charges (when exceeding the £450 limit).

Any photocopies sent by post will be subject to the actual cost of postage and packaging.

 

Review of Policy:

This Policy was approved by the Parish Council at its Annual meeting on May 14th 2015 and will be reviewed annually.

Note 1: Any information which is available on the Parish Council’s website is also available in hard copy subject to the charges set out above for printed copies.

 

Note 2: Under Data Protection Legislation, the Council is required to review regularly the information that it keeps and to destroy that which does not form part of its official records. Residents wishing to inspect information are therefore requested to contact the Clerk to ensure that the information they require is still available

 

 

Contact details:    Mrs J Ripley

                             231 Broadgate

                             Sutton St Edmund

                             Spalding

                             Lincs PE12 0LT

                             Tel: 01945 700268