Policies

Freedom of Information Policy

LONDONTHORPE & HARROWBY WITHOUT

 PARISH COUNCIL

FREEDOM OF INFORMATION ACT 2000 – PUBLICATION SCHEME

First Published:                 May 2010

Revised: 10th September 2014                   

 

A. INTRODUCTION

The Freedom of Information Act (FOI) 2000 gives a general right of access to information held by public authorities, subject to certain defined exemptions Londonthorpe & Harrowby Without Parish Council is such a public authority as defined by the Act.

The Council is required to adopt and maintain a "Publication Scheme" setting out the classes of information it holds, the manner in which it intends to publish the information, and whether a charge will be made for the information.

This document sets out the Publication Scheme first adopted by the Council on May 2010. The Scheme has been approved by the Information Commissioner (see Section G, Further Information & Acknowledgements).

Copies of this document are available from the Parish Clerk.

B. HOW WE PUBLISH INFORMATION

In this context to "publish" information simply means to make it publicly available.

All the classes of information detailed in Section D (Information to be made available) are available in hard copy form. The FOI specifies that applications should be made in writing (or by e-mail) and that, in general, a response by the Council must be provided within 20 working days. If a fee is required, the period of up to 20 working days is extended by up to 3 months until the fee is paid. Fees are payable in advance.

All requests for information under the Act should be sent in writing to the Clerk (see Section E, Contact Details).

To make access as easy as possible, the Council places some key information on the internet at http://parishes.lincolnshire.gov.uk/LondonthorpeandHarrowbyWithout/


C. CHARGES

The Parish Council will make no charge for information accessed from the website.

For information provided by the Clerk, the Act allows the Parish Council to make a reasonable charge. The fee levied will recover all disbursements necessary in meeting any individual information request to the maximum degree permitted under the fees regulations, and is payable in advance.  (Copies 10p per sheet plus postage)

Very substantial information requests may incur additional charges. (One and a half times Clerks Hourly Rate)

Fees may be varied from time to time in accordance with guidelines issued by the Ministry of Justice and/or the Information Commissioner.

D. INFORMATION TO BE MADE AVAILABLE

The FOI groups together different kinds of information into categories which it calls "Classes"; there are the six "Core Classes" of information available from Londonthorpe & Harrowby Without Parish Council:

               

                1. COUNCIL INTERNAL PRACTICE AND PROCEDURE
                Minutes of Council, committee and sub-committee meetings (last 2 years only)
                Procedural Standing Orders

                Council's Annual Report to Parish Meeting (last two years only)
               

                2.CODE OF CONDUCT
                Members Declaration of Acceptance of Office
                Members Register of Interests Records


                3.PERIODIC ELECTORAL REVIEW

                Information relating to the last Periodic Electoral Review of the Parish Council area

                Information relating to the latest boundary review of the Parish Council area

                4.EMPLOYMENT PRACTICE AND PROCEDURE
                Terms and conditions of employment of Parish Council employees

                Job descriptions for Parish Council employees

                Exclusions – ‘personal records’ i.e. appraisals, employee specific salary details, disciplinary records,         sickness recordsand the like by virtue of being personal data under the Data Protection Act 1998

                5.PLANNING DOCUMENTS

                All Planning applications and the Council's comments on them are available upon written notice (last 2   years only)

                NB – Some of the Council's comments are also summarised in "minutes of council meetings".
                NB – Most planning applications made by applicants within the parish are available for inspection by                 appointment with the Clerk given at least 1 week’s written notice.

                NB - Planning approvals are granted by South Kesteven District Council (see Section F, Other Local           Authorities). Plans may also be viewed at SKDC offices or on their website at www.southkesteven.gov.uk     exclusions – Copies of planning consultations, the Development Plan, Structure Plan, Local Plan and    Rights of Way/Footpath maps all of which are available from the local planning or highway authority (see                 Section F (below)).

                6.AUDIT AND ACCOUNTS
                Annual return form (limited to the last financial year).
                Annual Statutory report by internal and external auditor (limited to the last financial year).
                Receipt/Payment books, Bank Statements from all accounts (limited to the last financial year).
                Precept request (limited to the last financial year).
                VAT records (limited to the last financial year).
                Financial Standing Orders and Regulations
                Assets register (including details of all land and buildings owned by the Parish Council).
                Risk Assessments.

                Exclusions – all commercially sensitive information e.g. quotations and tenders, loan documentation and                 insurance policies. With regard to quotations and tenders, this information is treated as confidential to                 ensure that the whole tender process is fair i.e. if tender information is released to a third party prior to the end of the tender period those who initially submitted tenders could be undercut and/or unfairly            disadvantaged.
 

                 CONTACT DETAILS: All requests for information under the FOI Act should be made in writing to:              

                               

                                Mr Peter A Armstrong Clerk to Londonthorpe & Harrowby Without Parish Council

                                27 Belton Ave, Grantham, Lincs   NG31 9JE

                                Tel No: 07929321426 – Email: londonthorpeharrowby@ntlworld.com – Website: www.


                The Clerk will be happy to give advice as to whether the Parish Council holds the information being sought and the search fees involved. Information requested under the Act will not be supplied until the due fee has been received.

F. OTHER LOCAL AUTHORITIES

Londonthorpe & Harrowby Without Parish Council is at the most local level of local government. The area is also covered by a District Council (whose responsibilities includes planning, environmental health and refuse collection) and Lincolnshire County Council (whose responsibilities include highways, education and social services). These authorities are also subject to the FOI Act and are required to maintain their own Publication Schemes.

For full details contact:

South Kesteven District Council

St Peter’s Hill

Grantham

Lincolnshire

NG31 6PZ             Tel: 01476 406080 – Fax: 01476 406000 – Website: http://www.southkesteven.gov.uk

Lincolnshire County Council
County Offices

Newland

Lincoln

LN1 1YL                 Tel: 01522 552222 - Fax: 01522 552597 - Website: http://www.lincolnshire.gov.uk

FURTHER INFORMATION & ACKNOWLEDGEMENTS

The administration of the FOI Act is the responsibility of the Information Commissioner.
                                                                                                               
Information Commissioner
FOI Team

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF                                Tel: 01625 545700 - Fax: 01625 524510 - Website: http://www.ico.gov.uk

The central government department responsible for the FOI Act (and any secondary legislation arising from the Act) is the Ministry of Justice.

For more details contact

Ministry of Justice
Selborne House

54 Victoria Street

London

SW1E 6QW          Tel: 0207 210 8500 - Website: http://www.justice.gov.uk

The Council has a duty to regularly review this Publication Scheme and its operation. Comments from members of the community would be welcome, and should be sent in writing to the Clerk.

This document has been created with the help of guidance and other material from the Information Commissioner and the National Association of Local Councils, some of which is partially reproduced in the text. The assistance and copyright of both these bodies is acknowledged.