Freedom of Information

Where information can be found

Information available from Sutton St Edmund Parish Council under the model publication scheme

 

Information to be published

How the information can be obtained

Cost

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

 

This will be current information only

                                   

N.B.Councils should already be publishing as much information as possible about how they can be contacted.

(hard copy and/or website)

 

 

All on Parish Notice board

Web site

Or from clerk

 

 

 

Free

Free

*

Who’s who on the Council and its Committees

 

 

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

 

 

Location of main Council office and accessibility details

 

 

Staffing structure

 

 

 

 

 

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

 

Current and previous financial year as a minimum

(hard copy and/or website)

 

Hard copy from clerk

 

 

 

 

 

*

Annual return form and report by auditor

As above

*#

Finalised budget

As above

*

Precept

As above

*

Borrowing Approval letter

Not applicable

*

Financial Standing Orders and Regulations

As above

*

Grants given and received

As above

*

List of current contracts awarded and value of contract

As above

*

Members’ allowances and expenses

Not applicable

 

 

 

 

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

 

(hard copy or website)

 

Parish Plan (current and previous year as a minimum)

Not applicable

 

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

Published in minutes

Hard copy from clerk/web

 

*/free

Quality status

Not applicable

 

Local charters drawn up in accordance with DCLG guidelines

Not applicable

 

 

 

 

Class 4 – How we make decisions

(Decision making processes and records of decisions)

 

Current and previous council year as a minimum

 

(hard copy or website)

 

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Hard copy from clerk/web

*/free

Agendas of meetings (as above)

As above

*/free

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

As above

*/free

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Published in minutes

Hard copy from clerk/web

 

*/free

Responses to consultation papers

As above

*/free

Responses to planning applications

As above

*/free

Bye-laws

Not applicable

 

 

 

 

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

 

Current information only

 

(hard copy or website)

 

Policies and procedures for the conduct of council business:

 

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

 

Where applicable available in hard copy from clerk (All class 5)

*

Policies and procedures for the provision of services and about the employment of staff:

 

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

 

As above

*

Information security policy

 

 

Records management policies (records retention, destruction and archive)

 

 

Data protection policies

 

 

Schedule of charges )for the publication of information)

 

 

 

 

 

Class 6 – Lists and Registers

 

Currently maintained lists and registers only

 

(hard copy or website; some information may only be available by inspection)

 

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Not applicable

 

Assets Register

Hard copy from clerk

*

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

As above

*

Register of members’ interests

As above

*

Register of gifts and hospitality

As above

*

 

 

 

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

 

Current information only

 

(hard copy or website; some information may only be available by inspection)

 

Allotments

Hard copy from clerk

*

Burial grounds and closed churchyards

Not applicable

 

Community centres and village halls

Hard copy from clerk

*

Parks, playing fields and recreational facilities

As above

*

Seating, litter bins, clocks, memorials and lighting

As above

*

Bus shelters

As above

*

Markets

Not applicable

 

Public conveniences

Not applicable

 

Agency agreements

Not applicable

 

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

Not applicable

 

 

 

 

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 



 

 

Contact details: Mrs J Ripley

                             231 Broadgate

                             Sutton St Edmund

                             Spalding

                             Lincs PE12 0LT

                             Tel: 01945 700268

 

 

 

 

 

SCHEDULE OF CHARGES

 

This describes how the charges have been arrived at and should be published as part of the guide.

 

 

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @10 ..p per sheet (black & white)

Actual cost *

 

Photocopying @30 ..p per sheet (colour)

Actual cost

 

 

 

 

Postage

Actual cost of Royal Mail standard 2nd class

 

 

 

Statutory Fee

 

In accordance with the relevant legislation (quote the actual statute)

 

 

 

Other

 

 

 

 

 



 

 

 

* the actual cost incurred by the public authority