Minutes meeting 8 Nov 2018

Minutes of Tetney Parish Council meeting 8 Nov. 2018

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MINUTES OF A MEETING OF
TETNEY PARISH COUNCIL
Held on the 8
th
November 2018 at Tetney Village Hall
Present: - Councillors: B. Maynard (Vice Chair)
R. Lukehurst Y. Fletcher
T. Hill T. Powell
B. Holden S. Booth (Clerk)
Public: - 1
138/18 CHAIR’S REPORT
? Cllr Maynard welcomed the Councillors and public to the meeting. He
outlined where Fire exits and extinguishers were situated, where to assemble
in an emergency, that the building was a “No smoking” establishment and that
the Council policy folder was available at the rear of the room.
139/18. APOLOGIES
? Apologies were received in advance from Cllr Winslow, Cllr McMillan and
Cllr Hotchin due to other commitments. Proposed to accept apologies by Cllr
Lukehurst, seconded by Cllr Hill. All in favour. Resolved to accept.
140/18. DECLARATION OF INTERESTS
a) To record declarations of interest by any member of the Council in respect
of the agenda items listed below. Members declaring interests should
identify the agenda item and type of interest being declared. None
b) To note dispensations given to any member of the Council in respect of the
agenda items listed below. None
141/18. MINUTES OF THE PREVIOUS MEETING
? Had been previously circulated. It was proposed by Cllr Hill and seconded by
Cllr Lukehurst to accept the Minutes. Resolved to accept minutes. These be
adopted as a true record’.
142/18. OPEN FORUM
Resident of New Waltham attended to make Councillors and parishioners aware of a
campaign to save Toll Bar roundabout from being replaced with traffic lights and the
impact it will have on the village with increased traffic and potentially slower
response times for emergency services coming to the village. Cllr Hill advised the
person to contact the Emergency Services Planning Officer who should have risked
assessed the gravity of the situation for the emergency services responding to
incidents. Toll Bar Academy is also against the proposal.
143/18. CLERK’S REPORT ON MATTERS OUTSTANDING
? Contacted planning re detailed particulars for Station Rd development.
? Wrote to Mrs Panton re neighbour bonfires.
? Researched commercial bin for cemetery.
? Contacted LALC re electronic payment of wages.
? Ordered wreath for Remembrance.
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? Reported potholes on Inghams Lane (ref 339341), North End Cres (ref
339342), Station Rd disintegration (ref 339343), branches left at crossroads
after tree trimming (ref 101000313633), potholes on Chapel Rd footpath (ref
340583)
? Created poster for waste removal at cemetery.
? Contacted Mr Young re allotment plot.
? Ordered grit bins.
? Applied for free tonne salt bag.
? Altered Christmas fair sign, had it put up and sent thank you letter to sign
writer.
144/18. TO RECEIVE REPORTS FROM REPRESENTATIVES FROM
OUTSIDE BODIES
a) ELDC – No report.
b) LCC – No report.
c) Outside representatives – Cllr Fletcher report the school applying to Aviva for
eco-community grant and voting is open, deadline for votes 20
th
Nov.
145/18 PLANNING MATTERS
*All applications comments are available to view at www.e-lindsey.gov.uk
**Applications may not be discussed at meetings due to deadlines and lack of internet connection to
allow viewing of plans.
a) Planning applications received
N/178/01612/18 Tetney Oil Terminal Support
146/18. CORRESPONDENCE
LCC - Emergency Text alert system
Mr Allison - Copy of letter from LCC re. street lighting
147/18 Parish Council matters
a) Tetney Lock – No report
b) Village Hall/Toilets – No report.
c) Cemetery, Churchyard and Jubilee Gardens – 2 quotes for commercial waste
removal received, Clerk to seek 3
rd
quote. Discuss at Jan meeting.
d) Allotments – Dyke clearance can’t be done as field now planted.
e) Footpaths, roads, trees, lighting and fly tip – Fourways potholes filled. Cat’s eye
on Thoresby Rd still not replaced. Fly tip at recycle centre – clerk to report.
Chapel Rd drain completely blocked – clerk to report. Grit bins received to be
situated once free salt from LCC has arrived. Cllr Fletcher to meet with Dong re
the repair work to Market Place tree island, Cllr McMillan to attend and Cllr Hill
and Cllr Lukehurst if available.
f) Dog foul, litter bins, benches and notice boards – No report.
g) Police matters and website – Request for speed awareness initiative problems to
be put on next police panel meeting agenda denied.
h) Christmas Fair – Sign has been altered and put up, deadline for community
groups to respond is 9
th
Nov, allocation of extra stalls will be made after
community groups have replied. Cllr Fletcher has possibly secured Buttons and
Cinderella from the local pantomime to help switch lights on, school competition
to be judged by Cllr Fletcher and Cllr Hill. Cllr Fletcher to chase up electrician
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to check lights and supply certificate. Cllr Maynard proposed 4 x £10 gift cards
as prizes for school competition, seconded by Cllr Holden, all in favour.
i) Electronic payments of wages - Clerk contacted LALC for advice. Standing
Orders to be amended to “Electronic payment of Clerk’s wages and expenses to
be implemented by the Clerk”, proposed by Cllr Hill, seconded by Cllr Powell.
Electronic payments to begin in December.
148/18 FINANCIAL REPORT
Financial matters
a) Expenses accrued in Oct/Nov 2018 ( paid 08/11/18 unless otherwise stated)
Clerk’s salary £ 488.96p
Clerk’s expenses £ 89.50p
Clerk’s salary (Dec) £ 613.70p
Clerk’s expenses (Dec) £ 25.00p
Caretaker £ 200.00p
Caretaker (Dec) £ 200.00p
Nest Pension £ 85.00p
British Legion LALC Poppy Wreath £ 25.00p (paid 18/10/18)
LALC AGM attendance £ 20.00p
Cllr. B. Maynard Travel expenses £ 32.12p
Glasdon Grit bins x 4 £ 711.31p
b) Receipts
Kettles Burial Fee (Siddons) £ 125.00p
c) Bank Balance
Treasurer’s Account 793 £ 5,009.19p
Business Money Manager Account 386 £ 11,254.74p
Money Market Account 113 (former NS&I) £ 13,772.90p
Proposed by Cllr Maynard and seconded by Cllr Lukehurst. ‘These sums be paid’.
Carried unanimously
149/18 Extraordinary items (for information purposes only)
Traveller site suggested for Waltham air field. Clerk to ask District and County Cllrs
to keep us updated on any information they receive on the situation.
150/18. Next Agenda
Precept, Cemetery fees review, Cllr Winslow dispensation extension.
151/18 Future dates,
Thursday 10
th
January 2019
Thursday 14
th
February 2019
Thursday 14
th
March 2019, in the Village Hall at 7.30pm.
152/18. COUNCIL’S OPTION OF CLOSED SESSION
Council decided not to go into closed session. Meeting finished at 9.10pm.
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