Minutes 8th Nov. 2018

Minutes of Tetney Parish Council meeting 8th Nov. 2018

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    MINUTES OF A MEETING OF
    TETNEY PARISH COUNCIL
    Held on the 8
    th
    November 2018 at Tetney Village Hall
    Present: - Councillors: B. Maynard (Vice Chair)
    R. Lukehurst Y. Fletcher
    T. Hill T. Powell
    B. Holden S. Booth (Clerk)
    Public: - 1
    138/18 CHAIR’S REPORT
    ? Cllr Maynard welcomed the Councillors and public to the meeting. He
    outlined where Fire exits and extinguishers were situated, where to assemble
    in an emergency, that the building was a “No smoking” establishment and that
    the Council policy folder was available at the rear of the room.
    139/18. APOLOGIES
    ? Apologies were received in advance from Cllr Winslow, Cllr McMillan and
    Cllr Hotchin due to other commitments. Proposed to accept apologies by Cllr
    Lukehurst, seconded by Cllr Hill. All in favour. Resolved to accept.
    140/18. DECLARATION OF INTERESTS
    a) To record declarations of interest by any member of the Council in respect
    of the agenda items listed below. Members declaring interests should
    identify the agenda item and type of interest being declared. None
    b) To note dispensations given to any member of the Council in respect of the
    agenda items listed below. None
    141/18. MINUTES OF THE PREVIOUS MEETING
    ? Had been previously circulated. It was proposed by Cllr Hill and seconded by
    Cllr Lukehurst to accept the Minutes. Resolved to accept minutes. These be
    adopted as a true record’.
    142/18. OPEN FORUM
    Resident of New Waltham attended to make Councillors and parishioners aware of a
    campaign to save Toll Bar roundabout from being replaced with traffic lights and the
    impact it will have on the village with increased traffic and potentially slower
    response times for emergency services coming to the village. Cllr Hill advised the
    person to contact the Emergency Services Planning Officer who should have risked
    assessed the gravity of the situation for the emergency services responding to
    incidents. Toll Bar Academy is also against the proposal.
    143/18. CLERK’S REPORT ON MATTERS OUTSTANDING
    ? Contacted planning re detailed particulars for Station Rd development.
    ? Wrote to Mrs Panton re neighbour bonfires.
    ? Researched commercial bin for cemetery.
    ? Contacted LALC re electronic payment of wages.
    ? Ordered wreath for Remembrance.
    Tetney Parish Council Minutes November 2018

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    ? Reported potholes on Inghams Lane (ref 339341), North End Cres (ref
    339342), Station Rd disintegration (ref 339343), branches left at crossroads
    after tree trimming (ref 101000313633), potholes on Chapel Rd footpath (ref
    340583)
    ? Created poster for waste removal at cemetery.
    ? Contacted Mr Young re allotment plot.
    ? Ordered grit bins.
    ? Applied for free tonne salt bag.
    ? Altered Christmas fair sign, had it put up and sent thank you letter to sign
    writer.
    144/18. TO RECEIVE REPORTS FROM REPRESENTATIVES FROM
    OUTSIDE BODIES
    a) ELDC – No report.
    b) LCC – No report.
    c) Outside representatives – Cllr Fletcher report the school applying to Aviva for
    eco-community grant and voting is open, deadline for votes 20
    th
    Nov.
    145/18 PLANNING MATTERS
    *All applications comments are available to view at www.e-lindsey.gov.uk
    **Applications may not be discussed at meetings due to deadlines and lack of internet connection to
    allow viewing of plans.
    a) Planning applications received
    N/178/01612/18 Tetney Oil Terminal Support
    146/18. CORRESPONDENCE
    LCC - Emergency Text alert system
    Mr Allison - Copy of letter from LCC re. street lighting
    147/18 Parish Council matters
    a) Tetney Lock – No report
    b) Village Hall/Toilets – No report.
    c) Cemetery, Churchyard and Jubilee Gardens – 2 quotes for commercial waste
    removal received, Clerk to seek 3
    rd
    quote. Discuss at Jan meeting.
    d) Allotments – Dyke clearance can’t be done as field now planted.
    e) Footpaths, roads, trees, lighting and fly tip – Fourways potholes filled. Cat’s eye
    on Thoresby Rd still not replaced. Fly tip at recycle centre – clerk to report.
    Chapel Rd drain completely blocked – clerk to report. Grit bins received to be
    situated once free salt from LCC has arrived. Cllr Fletcher to meet with Dong re
    the repair work to Market Place tree island, Cllr McMillan to attend and Cllr Hill
    and Cllr Lukehurst if available.
    f) Dog foul, litter bins, benches and notice boards – No report.
    g) Police matters and website – Request for speed awareness initiative problems to
    be put on next police panel meeting agenda denied.
    h) Christmas Fair – Sign has been altered and put up, deadline for community
    groups to respond is 9
    th
    Nov, allocation of extra stalls will be made after
    community groups have replied. Cllr Fletcher has possibly secured Buttons and
    Cinderella from the local pantomime to help switch lights on, school competition
    to be judged by Cllr Fletcher and Cllr Hill. Cllr Fletcher to chase up electrician
    Tetney Parish Council Minutes November 2018

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    to check lights and supply certificate. Cllr Maynard proposed 4 x £10 gift cards
    as prizes for school competition, seconded by Cllr Holden, all in favour.
    i) Electronic payments of wages - Clerk contacted LALC for advice. Standing
    Orders to be amended to “Electronic payment of Clerk’s wages and expenses to
    be implemented by the Clerk”, proposed by Cllr Hill, seconded by Cllr Powell.
    Electronic payments to begin in December.
    148/18 FINANCIAL REPORT
    Financial matters
    a) Expenses accrued in Oct/Nov 2018 ( paid 08/11/18 unless otherwise stated)
    Clerk’s salary £ 488.96p
    Clerk’s expenses £ 89.50p
    Clerk’s salary (Dec) £ 613.70p
    Clerk’s expenses (Dec) £ 25.00p
    Caretaker £ 200.00p
    Caretaker (Dec) £ 200.00p
    Nest Pension £ 85.00p
    British Legion LALC Poppy Wreath £ 25.00p (paid 18/10/18)
    LALC AGM attendance £ 20.00p
    Cllr. B. Maynard Travel expenses £ 32.12p
    Glasdon Grit bins x 4 £ 711.31p
    b) Receipts
    Kettles Burial Fee (Siddons) £ 125.00p
    c) Bank Balance
    Treasurer’s Account 793 £ 5,009.19p
    Business Money Manager Account 386 £ 11,254.74p
    Money Market Account 113 (former NS&I) £ 13,772.90p
    Proposed by Cllr Maynard and seconded by Cllr Lukehurst. ‘These sums be paid’.
    Carried unanimously
    149/18 Extraordinary items (for information purposes only)
    Traveller site suggested for Waltham air field. Clerk to ask District and County Cllrs
    to keep us updated on any information they receive on the situation.
    150/18. Next Agenda
    Precept, Cemetery fees review, Cllr Winslow dispensation extension.
    151/18 Future dates,
    Thursday 10
    th
    January 2019
    Thursday 14
    th
    February 2019
    Thursday 14
    th
    March 2019, in the Village Hall at 7.30pm.
    152/18. COUNCIL’S OPTION OF CLOSED SESSION
    Council decided not to go into closed session. Meeting finished at 9.10pm.
    Tetney Parish Council Minutes November 201